Reports and the accountant export

Reports are generated from the posted ledger, not from a summary table kept alongside it. What you read is what posted.

What's available

Books → Reports carries six, over any date window you pick:

• P&L — income and expenses for the period.
• Balance sheet — what you own and owe as of a date.
• Trial balance — every account with its debit and credit totals.
• General ledger — every posted line, in order, with a running balance.
• Cash flow — where the money actually went.
• Sales tax — collected by period, for filing where you owe it.

Comparison and drill-down

P&L and balance sheet can show the immediately preceding period of equal length beside the current one. Any row opens: click a figure and you get the posted ledger lines behind it, and from a line, the receipt or bank transaction it came from. No number on a report is a dead end.

Basis and dates

The accounting basis your business is set to is printed in the header, so nobody has to guess which one they're reading. One honest caveat: the figures themselves are currently prepared on an accrual footing — the cash-basis recognition shift (Square revenue counted at payout, expenses at payment) is still being built. Trial balance and balance sheet read the same under either basis. Change the window from the controls above the report.

The accountant package

From Books → Deductions, build the export for a tax year. It takes a moment to assemble and then downloads as one ZIP: a CSV of every filed expense — date, vendor, category, account, subtotal, tax, total, how it was paid, the business purpose, and the id of the entry it posted — plus the receipt images themselves, one file per expense. Hand it to your accountant and they have both the numbers and the evidence, without an account on our system.